Why It's So Important to Respond to Wedding Supplier Quotes – Even If It's a "No"

Why It Means So Much When Couples Respond to Wedding Supplier Quotes

Live Singing At Upton Barn & Walled Garden

So, you’ve recently got engaged - Congratulations!

Now begins the exciting (and sometimes overwhelming) journey of planning your dream wedding. One of the first big steps is reaching out to wedding suppliers, whether that’s through directories, social media, or popular platforms that allow you to request multiple quotes at once.

At first, it can feel like a whirlwind of information - dates, prices, packages, and possibilities. And as a couple, it’s only natural to shop around. After all, finding the right suppliers for your day is a personal decision, and we fully expect that we’re not the only business you’ve contacted in each category.

Eventually, you'll start to get a clearer idea of what you want. You might even come across a supplier you instantly connect with - a florist, photographer, or perhaps a

 (👋🏼 hi, that could be me!). But then comes the tricky part: choosing between a few who all seem great and have sent you their best quotes.

What Happens Behind the Scenes When You Request a Quote

Speaking from personal experience as a small wedding business owner, every single quote I send is crafted with care. It takes time, thought, and genuine excitement - yes, even if I’ve never met you in person. Every enquiry I receive feels like an honour, because it means you’re considering me to be part of one of the most special days of your life.

So when that enquiry disappears into the void and I never hear back, it stings a little. Not because I expect every couple to book me, but because that time, energy, and hope go unanswered.

Why Your Response Matters - Even If It’s a "No, Thank You"

Here’s the truth: We totally understand that not everyone who enquires will go on to book. Budgets shift, styles change, or you may simply feel more of a connection with someone else. That’s absolutely okay. But what makes a massive difference to us wedding suppliers is just hearing back from you, even if it’s to say, “Thanks, but we’ve decided to go with someone else.”

Why? Because:

• It shows respect for our time and effort.

• It allows us to free up the date for another couple.

• It saves us from continuing to follow up and unintentionally adding stress to your inbox.

• It maintains a positive relationship - after all, you never know when your paths might cross again!

What to Say (If You’re Not Sure How to Say It)

Worried about letting someone down? Don’t be. You won’t offend us - we promise. In fact, we’d be grateful. Here are a few simple responses that go a long way:

• “Thank you so much for your time. We’ve decided to go with another supplier, but we really appreciate your quote.”

• “Thanks for the information! Unfortunately, your package is a little outside our budget, but we’re grateful you got back to us.”

• “We’ve found someone else who’s a better fit for our day, but we’ll be recommending you to our friends!”

Simple, kind, and clear. That’s all we need.

Let’s Make Wedding Planning Kinder - for Everyone

Wedding planning can be an emotional rollercoaster, and we get it. You’re juggling decisions, deadlines, and sometimes even pressure from family and friends. But kindness and communication go a long way in this industry - and that includes letting suppliers know where they stand.

So whether you’re booking a wedding singer in Bristol, a cake maker in Devon, or a photographer in Somerset, please remember: your message matters. A quick reply could make a supplier’s day, even if it’s not a booking.

And if you are still looking for a live wedding singer in the South West who brings elegance, emotion, and atmosphere to your big day - I'd love to hear from you. ✨

I offer live wedding music tailored to your style, from ceremony vocals to upbeat evening entertainment. Explore My Wedding Packages or Get in Touch for a personalised quote.